Ability to remove internal comments before sharing documents

When collaborating on a document, teams often leave internal comments, notes, or change requests during drafting. Before sharing the document with external parties, these comments sometimes need to be cleaned up.

Currently, comments can only be set to internal visibility, but they cannot be fully removed because comments are tied to the activity log and audit trail.

Benefits

• Cleaner documents when sharing with external parties

• More flexibility during internal collaboration

• Ability to remove accidental or irrelevant comments (e.g., typos, outdated remarks)

• Maintains a professional experience when sending documents for review or signature

Proposed Solution

Introduce a “soft delete” option for comments. This would allow users to remove comments from the visible document while preserving the audit trail internally, ensuring compliance and traceability.

This would help teams tidy up documents before sharing while still maintaining a reliable activity history.